City Secretary’s Office
Aimee Nemer, TRMC, CMC

History of the City Secretary

• The City Secretary along with the tax collector is the oldest public servant role in local government.
• The role which has had many different titles, existed in Biblical times as the “Keeper of the Archives”, and before writing came in to use, as “Remembrancer” because their memory served as the public record.
• The Murphy City Charter establishes the position of the City Secretary to be appointed by City Council.

By City Charter, the City Secretary shall:

• Post all Meeting Notices in accordance with State Law
• Attend all public meetings of the City Council
• Keep the Minutes of all meetings of the City Council
• Act as custodian of all official records of the City Council
• Hold and maintain the seal of the City and affix this seal to all appropriate documents
• Authenticate by signature and seal all official documents of the City.
i>Perform such other duties as may be required by the City Council consistent with the City Charter and the laws of the State of Texas.

What does the City Secretary’s Office Do?

• Prepare and provide City Council information, including agenda packets, Minutes, Ordinances, Resolutions, and Contracts
• Establish and maintain a Records Management Program for the City
• Archive and preserve official city records in accordance with the Records Management Program
• Administer City of Murphy Elections
• Receive and process all open records requests, claims and petitions filed by citizens
• Ensure that city-related legislation is followed
• Ensure codification of City of Murphy Ordinances annually
• Administer the City’s Boards and Commissions appointment process

What is the TRMC and CMC designation?
Aimee Nemer, TRMC, CMC

• TRMC stands for Texas Registered Municipal Clerk.
  In order to receive this designation, one must complete a self-paced 2-3 year program which consists of college-level coursework in 4 courses, successful completion of 4 exams, and attendance at 8 professional seminars through the Texas Municipal Clerks Certification Program through the University of North Texas.

• CMC stands for Certified Municipal Clerk
  This designation is the International Certification awarded by the International Institute of Municipal Clerks. It is obtained through a combination of education and experience; and sponsorship by another Certified Municipal Clerk.

Mission of the City Secretary’s Office

The City Secretary’s Office strives to provide service and information to the citizens, the City Council, and City Staff; maintain official city records for historical preservation; Enhance public participation in local government processes; and serve all in an impartial manner.

Public Information Act